Corporate Secretary
Brussels
Open-ended
Selection & Interim
Are you a seasoned Corporate Secretary looking for a new challenge? Our client is seeking a proactive individual to drive the organization of board meetings, produce high-quality minutes, and ensure governance compliance in a fast-paced environment. If you have a background in corporate law, excellent communication skills, and the ability to work with senior stakeholders, we want to hear from you! In return, you'll have the opportunity to work in an international environment, collaborate with inspiring colleagues, and grow both personally and professionally. Join us and be part of a team that values knowledge sharing, training, and continuous development. Apply now for a chance to work closely with the top management and take on challenging projects to enhance your skills.
Description
- Pro-actively drive the organisation of the board meetings from beginning to end. This includes the drawing up of meeting agendas in close collaboration with the Chair of the Board of Directors, Board Committees and the CEO and timely distribution of board documents using available tooling;
- Produce high quality minutes including the capturing of board decisions and action points;
- Manage actions in preparation of or which result from the board meetings by actively engaging with internal stakeholders in a timely manner;
- Ensure that correct procedures are followed and that the governance bodies act in accordance with their statutory obligations as laid down in various documents such as the Articles of Association, the corporate board charters. Important sources in this respect are the Belgian Code of Companies and Associations and, the Belgian Banking Code and the EBA Guidelines on Internal Governance;
- Corporate housekeeping tasks in general: preparation, drafting and review of corporate legal documents, corporate filings and registrations, interaction with notaries, registries and regulators, drafting minutes of board meetings and general assemblies of affiliated companies, proxies, …
- Assure compliance with our client Group’s corporate programs and policies (proxies, equity participations, control legal entities, etc).
Your profile
- Specific corporate (para)legal knowledge and background, or solid practical experience with regard to bank governance and company law;
- A master or bachelor degree (or equivalent by experience), in a (para)legal domain offering general knowledge and understanding of the relevant business and corporate legal environment of our client, combined with a general understanding of the banking sector and its activities;
- Capability to organise and prioritise with an analytical mind and proven attention for detail;
- Excellent listening and writing skills, hands-on and pragmatic handling of administrative tasks that come with the job;
- Affinity with senior stakeholder management: excellent communication skills, a strong sense for organisational sensitivity and modest where needed;
- Ability to deal with highly confidential and sensitive information, in a fast-paced and complex environment;
- Proactive, available, flexible, curious, and resilient with the capacity to quickly familiarise yourself with new subject matters or changing day-to-day priorities;
- Service oriented mindset, with the ability to work in a demanding environment, embodies trust;
- Excellent skills in working with MS Office (Word, Excel, PowerPoint, Teams) and can also familiarise yourself quickly with other IT applications, such as iManage, Sherpany;
- Excellent language skills both written and spoken in English, French and Dutch
Offer
- Monthly salary indication: € 3501 - € 5000
- Attractive salary package and the option to work remotely 50% of the time, providing an excellent work-life balance;
- Grow personally & work in a challenging environment with endless opportunities to realise your ambitions;
- Work closely with inspiring, supportive and engaged colleagues and stakeholders in an international environment;
- Join a learning and development environment with an emphasis on knowledge sharing and training;
- You can count on a range of opportunities to invest in your personal and professional growth;
- The possibility to work closely to the top management, in close collaboration with all relevant internal and external stakeholders, and with continued support of the Legal Department and the Corporate Administration team colleagues;
- We work on challenging projects allowing you to practice your talents and further develop your skills.
